The Challenge: Gananda CSD typically devoted four weeks each summer to the manual inventory of fixed IT department assets. This process involved a two-person team spending 10 hours updating an Excel spreadsheet and eight hours adding new equipment to the spreadsheet. This outdated, time-consuming process resulted in a high probability of errors reading and entering data, as well as an increased chance of incorrect data provided to auditors.
The Solution: Gananda CSD selected a Wasp asset management solution to resolve their issues. The solution was implemented district-wide and consisted of a centralized asset database. In addition, each asset was labeled with a district assigned tag number using Wasp barcode scanners and mobile computers to increase accuracy and prevent errors.
The Result: The implementation of a Wasp asset management solution resulted in a 75% reduction in staffing hours previously dedicated to completing a physical asset inventory. The use of Wasp barcode mobile computers and scanners eliminated data entry errors and resulted in 99% tracking accuracy. Gananda CSD enjoyed an annual savings of $3,500 since they did not need to hire and pay a team to manage the inventory each year. Audit accuracy was also improved because detailed reports from the Wasp asset management solution were provided to auditors.
